Door-to-stand deliveries, precise assembly/disassembly windows, including at night and on weekends. We handle stage sets, multimedia, and prototypes — no reloading, with monitoring and attention to image.
Why trade fairs and events require responsible transport?
This is a segment where experience, flexibility, and punctuality are key. The seasonality and cyclical nature of events favor repeat orders, and cooperation with event agencies, international exhibitors, and corporations rewards carriers with high quality standards. In addition, there is room for above-standard services: storage of materials, night/Sunday transport, door-to-stand.
What is specific to this industry
- Precise delivery and collection times — everything must be ready for assembly/disassembly; every hour counts.
- Door-to-stand — delivery directly to the stand, often with the help of a driver and auxiliary equipment.
- Deliveries outside standard hours — night, early morning, weekends, holidays.
- Unusual loads — stage sets, furniture, structures, advertising materials, often non-palletized and irregularly shaped.
- Sensitive and valuable materials — multimedia, models, prototypes; require special protection and careful handling.
- International service — different countries = different entry/unloading procedures and rules.
- High schedule variability — readiness for quick changes to the plan.
Transport challenges related to the trade fair and event industry
- Zero tolerance for delays — delays can bring assembly to a standstill.
- Difficult access to halls — delivery zones, time windows, bans on certain vehicles; this needs to be known in advance.
- Lack of elevators/ramps and limited unloading options — often requiring your own resources.
- Return logistics — collection after the event within a narrow time window, with a high concentration of companies, which poses a risk of congestion.
- Risk of damage — high carrier liability; security measures, route planning, and insurance are key.
- Ambiguous documentation — instead of the classic CMR, there may be internal documentation from the organizer/agency — this must be regulated in advance.
- Image and languages — aesthetically pleasing vehicles expected, drivers who speak English/German, knowledge of procedures.
How we help organizers, exhibitors, and agencies
- Delivery modes: door-to-stand, ASAP (immediate start), FTL/LTL/Groupage depending on volume.
- Hall and access planning: advance verification of entry zones, slots, and hall requirements; notification and contact with technical staff.
- Handling and security: straps/blankets, crates, foiling; careful loading of sensitive items.
- Flexible time windows: night/weekend/holidays; monitoring and statuses + POD after delivery.
- Additional services: short-term storage of materials, consolidation of returns, return transport.
- Documentation and insurance: clear arrangements when CMRs are replaced by event documents; OCP (on request for cargo).
Examples of cargo
Stands and stage modules, furniture and aluminum structures, screens/LEDs and AV equipment, models and prototypes, POS and branding materials, catalogs, and packages for hostesses/assembly teams.
